3 smart things to know about storing toner cartridges

1. October 2012 06:00 by Calvin Yu in Troubleshooting and Printer Tips  //  Tags:   //   Comments

If you only print a few pages per week, you can probably get away with just ordering a new toner cartridge when the current one gets low. For high-volume printing situations, however, it's generally best to stock up on toner cartridges so that you always have backups on hand. This is also a great idea because it allows you to take advantage of our mix and match quantity discount pricing. With all of that being said, there's no point in stocking up on toner cartridges if you don't know how to store them properly. If you're not careful, you could inadvertently damage or destroy your cartridges.

Should You Keep Spare Toner Cartridges on Hand?

There are two main reasons to store extra toner cartridges: to save money and to have new cartridges readily available. It only makes sense to do this if you do quite a lot of printing. Modern printers will warn you when your toner is low. If you don't do a lot of printing, you'll have plenty of time to order replacement cartridges. On the other hand, you should stock up on them if you print thousands of pages per month. Otherwise, you'll end up paying exorbitant shipping charges and might come up empty-handed when you really need to print something.

Tips for Storing Toner Cartridges Safely

When you go to replace an empty toner cartridge, you'd probably like the replacement to work properly. Without storing it the right way, you could be in for an unpleasant surprise. A few important tips for safely storing toner cartridges include:

  • Store at or Below Room Temperature - If the toner is kept in a room with a temperature of 70 degrees or higher, it could get too humid and ruin the toner which is a dry powder. When you go to print something, you'll immediately see that the toner is no good. Furthermore, excessive heat can damage the cartridge itself. If you can't reliably keep it in a place where the temperature doesn't get too high, you might want to store it at home or somewhere you have air conditioning. 
  • Store Away from Direct Sunlight - Keep your toner cartridges away from direct sunlight. A drawer or cupboard is a great place to store toner cartridges for this very reason. The sun can warp, damage or destroy a plastic cartridge. If the cartridge becomes deformed, it will no longer fit properly in the printer. 
  • Store in its Original Packaging - There's no reason to remove a toner cartridge from its packaging until you're ready to use it. The packaging is specifically designed to protect the cartridge from dust and other types of debris. If you remove your cartridge from its packaging right away, it could get clogged or otherwise damaged. People sometimes remove cartridges from the box right away so they can identify them. In this case, just don’t take the cartridge out of the sealed plastic bag or remove the plastic shipping seal and store the cartridge in a cabinet.
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