Description of various finishing options available for office printers

10. June 2012 06:00 by Calvin Yu in Technology News, Troubleshooting and Printer Tips  //  Tags:   //   Comments (0)

A multifunction printer can be absolutely invaluable in an office setting. Small startups and large companies alike can benefit from the many convenient finishing options that are available on today's best printers. Finishing refers to a printer's ability to perform tasks that extend far beyond merely printing text and images onto sheets of paper. In many cases, a printer can produce a completed brochure that can be used immediately without any additional work. Learn more about today's best printer finishing features and options below.


Collating is a standard feature on the vast majority of today's printers. By selecting the collate option, you will end up with several copies of a document. Each one will be in the appropriate order, so there is no need to sort them all out before binding them. This is an essential feature to have, especially in offices where large packets need to be produced on a regular basis.

N-Up Printing

Everyone is doing their best to be as eco-friendly as possible these days. When there's no pressing need to print individual pages, N-up printing is a great feature to use. This feature allows you to print several pages on a single sheet of paper. Most printers allow you to print either two or four pages on a single sheet. This option saves paper and ink, so it's a good one to put to regular use.

Automatic Hole Punching

If you regularly print copies that need to be placed into three-ring binders, automatic hole punching will save you huge amounts of time. This option is absolutely invaluable from a time management standpoint. After each page is printed, three holes are punched in the appropriate places. There's no need to use a manual hole-punching tool.

Duplex Printing

Double-sided printing has been around for some time. With duplex printing, a printer immediately prints onto the back side of a sheet of paper after printing onto the front of it. This is a more efficient way to print pages, and it allows a printer to collate and perform other finishing functions without jumbling up the pages of a document.


After printing hundreds of copies of a new brochure, nothing is more frustrating than having to precisely fold each one. Today's best multifunction office printers can automatically fold your brochures and other documents for you. As with other printer functions, this one is performed after the printing is finished. It's a huge relief to simply have to pull copies off of a printer without having to fold them up later.


Multifunction printers offer very sophisticated stapling options. Years ago, the only stapling that was available had to be done in one corner of a stack of paper or another. Today, it can be done along the center, which is known as saddle-stitch stapling, to produce booklets and brochures. You can take your pick from many different stapling options. When the print job is done, you will have perfectly stapled results.

It should also be mentioned that the preceding functions can usually be used in concert with one another. For example, you can tell a top-quality office printer to fold something and staple it right away. Everything is then collated. As a result, you end up with a stack of ready-to-use booklets, brochures or reports. Before buying a new multifunction printer, make sure to investigate the types of features that it has to offer. The right printer can dramatically enhance the productivity of any office. These printers go far beyond typical printers in terms of options. They usually cost more, but the extra expense is more than worth it.

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