Big business printers take up a lot of space, are heavy, and are impossible to tug around without someone else to help you. But they are invaluable tools for any office atmosphere and have features that greatly outstrip those of the small printers you find at the office supply store intended for home use.
Found in offices everywhere, large business printers possess many functions and features that are crucial to the day-to-day operations of a small to mid-size company. Let's take a look at what these bulky beasts do better than their undersized counterparts:
Should you try and staple several sheets of paper together hundreds of times in a row, you're likely to end up with aches and pains throughout your hand and wrist. Let the printer do all the work stapling together multiples copies of your reports. All you need to do is grab the staples from the office supply cabinet, load it into the printer and you'll have a professional stapling job done in no time.
Here's another task that would take forever if it were done by hand. Collate documents seamlessly so that you can easily separate them after they have been run through the rollers. The collating functionality on corporate printers indents each group of pages by a large enough margin that telling documents apart will take but a few moments.
Can you imagine folding hundreds of standard-sized sheets of paper into thirds for brochures manually? Do yourself a favor by letting a big business printer do the tireless folding for you. Not only is folding by hand tedious and time-consuming, it will most likely generate subpar results compared to letting a machine do the work. Spare you and you employees the possibility of paper cuts and entrust your folding to an automated printer.
If you're counting on a low-end printer that you can buy at Staples or Office Depot to crank out pages ahead of a tight deadline, you're probably shooting yourself in the foot. The only way to meet high page-per-minute demands is by using a corporate printer. These high-speed printers can reach 20 pages per minute and beyond and are significantly faster than printers meant for personal use.
Corporate printers support a wider variety of printing options. You can print large batches of jobs that require all different sorts of paper sizes, paper types, and colors. These printers will have a few different paper trays in which you may insert your stack of paper of desired size and length.
Of course, you can fax, copy, and scan using your multipurpose low-end printer. But if you have a whole ream of paper or quite a few documents to process on short notice, good luck finding the time to complete your job. With a larger business printer, simply place your stack of documents in the input tray, press a button, and walk away. You'll come back within minutes to a scan, copy, or fax job done flawlessly.
Network and Wireless Connections
Companies are increasingly spurning costlier wired networks for cheaper wireless networks. Your colleagues and employees will be able to take advantage of all your printer's features from afar if the printer supports wireless network connections. If your printer is network-ready, then a network can immediately recognize the printer as soon as it's connected. Subsequently, printing from a computer on the network will be easy as pie. Smaller printers are unlikely to have this type of functionality. They may be able to connect well to home networks, but they will not be able to handle the dozens or hundreds of users in a larger office network.