The Best Printers for Large Offices

10. June 2013 08:00 by Calvin Yu in Printer Reviews  //  Tags: , , , ,   //   Comments (0)

Printing machines can range in all different sizes, price ranges, and offered features. While at one time printing machines used to only be used by newspapers and publishing companies, printers are now accessible for anyone whether they are used for business or personal. If you’re looking for an inexpensive printer with just basic printing capabilities, you can find a deal as low as $30.

However, for any individual or company who uses their printer frequently, additional capabilities will become more and more important. For large offices that print hundreds of documents daily, it would be inefficient to have a printer that runs at slow speeds or requires significant upkeep.

For large offices that need to get the most out of their printers, you should expect to spend a minimum of $500. With that said, some of the highest quality printers will run into 5 digit numbers. If your business has the financials to spend thousands of dollars on a printer, you’ll need to ensure the printer will fit the needs of your business. Frequently, the largest producers of large office printers will be made by well-known brands such as Canon, Lexmark, and HP. The familiarity of these brands will make it easier to purchase replacement Canon, Lexmark, or HP toner cartridges.

The following are our top picks for the most powerful printing machines out today.  More...

Featured App: Canon Mobile Printing

24. January 2013 11:36 by Calvin Yu in Technology News  //  Tags: , , , ,   //   Comments (0)

Cannon mobile printing appPrinting from your mobile phone sounds convenient, right? Thankfully Canon, one of the world's largest producers of imaging and optical products, has released the Canon Easy-PhotoPrint App, with versions for Apple's iOS, Android, and Windows. This free easy-to-use mobile app allows you to print photos and PDF files directly from your camera, receive scanned documents directly from your printer, and convert PDFs into JPEG image files.

What we like best: Besides the convenience of being able to capture those on-the-go moments without the hassle of syncing or transferring files, we appreciate being able to receive scanned documents on an iPhone. Imagine having an old photo you've always wanted to share with one of your best friends. Now you can easily get it synced to your phone and have the ooo-ing and awww-ing commence.

Another great feature is the ability to screenshot and print pages. Imagine, for instance, you're looking up some trails for a hike where you won't have internet access on your phone. You can convert the webpage to an image file and remotely print the map to your printer. You even have the ability to easily adjust paper size, color output, and how many copies you need! This helps ensure there will never be a fight in the car over who gets to look at the map.

The downsides: While it makes printing some types of documents easy, other reviewers have reported having trouble with Microsoft Office documents. This might prove tricky if you're importing a business report or using Microsoft Word while on your iPad.

Though you do, of course, have to have a Canon printer, only certain models will work. So be sure to check out Canon's list of compatible models. Also, keep in mind that you either have to know your printer's IP address or be connected to the same WiFi network to have any documents or photos print out.


With the help of mobile technology and wireless networks, putting that special moment on the page is literally only a click away!

How to Clean the Waste Ink Absorber in Your Canon Printer

2. December 2012 05:00 by Calvin Yu in Troubleshooting and Printer Tips  //  Tags:   //   Comments (0)

When the waste ink absorber in a Canon printer gets too full, the printer stops working. In many cases, an error message may appear. If you've never encountered this problem before, you're probably at a loss about how to fix it. Fortunately, remedying the situation is easy. The first step is understanding what a waste ink absorber is, and that's explained below.

What is a Waste Ink Absorber?

Like most modern printers, yours probably has an automatic cleaning function. It's important to use it on a regular basis to keep your printer functioning properly and to ensure that your printed copies are crisp, clear and legible. Every time you run the automatic cleaning function, dust and dried ink are ejected from the print head. They don't just magically disappear. Instead, they are collected by the waste ink absorber.

A waste ink absorber is typically made up of two foam pads that are held in place by a rubber frame. Its job is to keep dried ink and dust from floating freely around the interior of a printer. Without a waste ink absorber, your printer could accumulate so much dust and dried ink that it would stop working.

There's a limit to how much ink and dust a waste ink absorber can handle. When it surpasses that threshold, an error message is usually triggered. The printer generally won't function either. You don't have to buy a new waste ink absorber, and you don't have to call a technician. You just have to remove the waste ink absorber, clean it and replace it.

How to Clean a Waste Ink Absorber

If the waste ink absorber in your Canon printer needs to be cleaned, do so by following these steps:

  1. Open the lid on your printer. If you have an owner's manual, consult it to determine the precise location of the waste ink absorber.
  2. Let the ink or toner cartridge slide completely out of the way. You will now have free access to the waste ink absorber.
  3. Detach the waste ink absorber by pulling gently on its rubber frame. Pull it away from the printer to remove it completely.
  4. Unplug the printer to prevent mishaps.
  5. Remove the foam pads and place them in a bucket of hot, soapy water. Let them soak long enough for the ink to get loose. You should be able to scrub it away easily. If you can't, you need to let the pads soak longer.
    Spread out the pads on paper towels or newspaper. Allow them to dry completely. You might want to just let them dry overnight.
  6. Reattach the foam pads and install the waste ink absorber again.
  7. To get rid of the error code on your Canon printer, start by turning it off. While holding down the power button, unplug the printer. Release the button after you've unplugged it and wait a few seconds. Press the power button again. The error code should be gone.

You may be alerted to a full waste ink absorber in one of several ways. An error message might pop up on your computer screen. On some printers, a notification may appear on a display on the unit itself. Sometimes, indicator lights are used to alert people to full waste ink absorbers. Of course, a simple error code could appear as well. To know what to expect, consult your owner's manual.

There's no way to get around it: You have to clean the waste ink absorber in your Canon printer from time to time. By doing so as thoroughly as possible, you shouldn't have to do it again for a long time.   

Understanding the nozzle types on inkjet printers

18. August 2012 08:00 by Calvin Yu in Troubleshooting and Printer Tips  //  Tags:   //   Comments (0)

If print quality is your top priority, you can't go wrong with an inkjet printer. While laser printers are designed to be as fast and efficient as possible, inkjet printers are designed with superior resolution and quality in mind. As long as you're okay with waiting a little longer for documents to print, you should be perfectly happy with an inkjet printer. With that being said, different types of inkjet printers rely on different nozzle technologies. Before investing in an inkjet printer, it's smart to have a basic understanding of the most common nozzle technologies. You'll be able to pinpoint the perfect printer at the best price more easily. Learn more about inkjet nozzle technology below.

Drop-on-Demand Technology

Drop-on-demand nozzle technology is the backbone of most modern inkjet printers. It is the preferred type of technology because it is affordable, reliable and efficient. This type of technology results in printed pages that are completely covered in tiny droplets of ink. Those droplets of ink are measured in terms of Pico liters. Smaller droplets produce more refined results while larger droplets produce copies that aren't quite as crisp. To an untrained or casual eye, however, most inkjet printers produce satisfactory results.

DPI Resolution

Another important factor that comes into play with inkjet nozzle technology is resolution. This is largely determined by the number of drops that are produced per inch. This factor is known as DPI, or dots per inch, and it is important to keep in mind when shopping for an inkjet printer. The print head in an inkjet printer can contain various numbers and types of nozzles. The more nozzles that are included on a print head, the higher the resolution, or DPI, will be. Not surprisingly, printers that have high numbers of nozzles tend to be more expensive.

How Print Heads Work

The ink that is used in an inkjet printer is stored in cartridges. On the print head, there is a chamber that is located behind the nozzles. With standard drop-on-demand technology, there is a heating element located in this chamber. It rapidly heats up the ink to make it bubble. When the ink bubbles, pressure is created. That pressure forces the ink out of the nozzles. This all happens very rapidly. It is an extremely efficient and reliable process. The majority of today's inkjet printers rely on this type of technology.

Piezoelectric Nozzle Technology

Although a standard inkjet printer is sure to suffice, you should also consider a printer that uses piezoelectric nozzle technology. In this case, the chamber behind the nozzles on the print head does not heat up the ink. Instead, it contains piezoelectric materials that generate a form of electricity. This electricity creates the pressure that is needed to force the ink out of the nozzles. Many people believe that the results are a lot more refined and crisp. However, this technology is also more expensive. It isn't standard either. You will only find it on certain Epson and Brother printers.

Which Inkjet Nozzle Technology is Right for You?

If you're looking for an inkjet printer that has a nice balance between affordability and quality, a standard drop-on-demand ink printer from Canon should be more than sufficient. If you're willing to spend a little more and insist on having the finest resolution possible, you may want to opt for an Epson or Brother printer that uses piezoelectric technology. In either case, make sure to use top-quality ink cartridges from You won't break the bank with our compatible cartridges.   

Common Canon Error Codes

18. June 2012 06:00 by Calvin Yu in Troubleshooting and Printer Tips  //  Tags:   //   Comments (0)

Have you recently encountered a malfunctioning Canon printer but found you could not interpret what was wrong? Printers are infamous for displaying cryptic error messages in their tiny displays. Instead of relaying a comprehensive error message, your Canon printer will most often give a simple error code for you to interpret. Here are some of the most frequent error messages that may pop up on your Canon printer and suggestions on how to fix them.

Error 11

This is the simplest of errors and one that you will encounter most often when using your printer. Error 11 means that the printer is out of paper. Making this error go away is easy. Simply insert some paper of your choice into the paper. If you find that you still get this error after refilling paper, make sure that your paper is aligned the right way and that the paper is inserted into the machine neatly and correctly.

Error 12

This error happens relatively often as well. This error means one of two things: Either the printer is open, or there is no cartridge in the printer. Check to make sure your printer is fitted with a necessary cartridge and that it is properly closed. Keep in mind that the cartridge, the paper tray, and all parts of the printer are secured in order for the error message to go away.

Error 13

You will need to clean out your printer's rollers because there is a paper jam. Some paper jams are simple to fix. If a large sheet of paper has been crumpled in the printer's rollers, tugging on it and pulling it out will suffice. If the paper jam is more complex, and your printer's internal components are involved, then consult your printer's manual or customer support.

Error 16

This error is notifying you of low levels of toner in your printer's cartridge. You will usually be able to continue using your printer for a while with it being low on toner, but you should find a way to change the printer's toner cartridge as soon as possible.

Error 21

Error 21 indicates a print overrun, which means that your print job is too complex for your printer to handle. There is no singular way to ensure that you fix this error. It could be that the document you are trying to print has incompatible fonts or margins. Alternatively, try printing a few pages at a time or converting your document to a more printer-friendly file type. There could be a myriad of reasons you are getting this error, so consult your printer's manual or the manufacturer if you cannot resolve it after repeated attempts.

Error 55

This error is one of the most complicated errors for Canon printers. When your printer is showing an error 55, it is not communicating correctly with your computer for some reason. As a result, the print job is not being processed. Make sure your computer and printer cords are connected and plugged properly. Like Error 21, there is no one-size-fix-all solution to Error 55.

Error UO43

If you get this error, then your printer is telling you that it cannot read the toner or ink cartridge. Take the cartridge out and insert it back into the printer again. If that does not work, try turning your printer off and on again or resetting it. Check to make sure all connections from the cartridge to the printer are clean and aligned. If you have tried these steps to no avail, replacing your cartridge will most likely get your printer working again.   

How to install the Canon ScanGear toolbox

23. May 2012 03:00 by Calvin Yu in Troubleshooting and Printer Tips  //  Tags:   //   Comments (0)

Canon digital copiers are not made as standalone copiers, but with a piece of software that you can download from the Internet, your Canon copier can be turned into a scanner without the need to install any hardware.

Canon's Network ScanGear enables scanning directly from Canon copiers. This software makes scanning from your copier a cinch, and installation takes a matter of just minutes.

To start with the ScanGear installation process, visit the Canon website at and click the link to download Network ScanGear v2.21. This is a 32-bit installer for Windows PCs. Windows operating systems 98, 2000, 2003, Me, Vista, and XP are all supported. Also, keep in mind that ScanGear will only work for Canon iR series copiers that are connected to your office or home network on the same subnet.

After you have downloaded the .EXE file from the Canon website, run the installer. The .EXE program will unpack setup files into your TEMP folder. Find your TEMP folder and double-click the setup file to begin the installation program. You can usually find your TEMP folder in C:\Documents and Settings\Name of User\Local Settings\Temp or C:\Users\Name of User\App Data\Local\Temp.

Follow the prompts, make your selections, and fill out all necessary fields to complete the installation. If you are using Windows 2000, XP, or Server 2003, you will need to log in as the Administrator before your system will allow you to install ScanGear. If you are installing a new version of ScanGear, there is no need to uninstall or delete previous versions on your computer.

The software you download has two tools. The ScanGear tool allows the PC user to pinpoint and select the exact network copier to be used for scanning. The Network ScanGear driver allows various applications on your computer to use the copier's scanning functionality.

Launch the Canon ScanGear tool. You will be prompted to enter the IP address of the copier you are trying to convert into a scanner. Click "Test Connection" to see if your computer can communicate with the Canon copier properly.

If the connection is successful, congratulations! You have successfully installed ScanGear. Try out your copier's new scanning capabilities. Change your copier to SCAN mode. Press the SCAN button and then select "Online" so that the copier can start searching for your computer on the network. After the copier/scanner has detected ScanGear on your computer, you may place the document into the copier and select Scan on your computer. Voila! Your Canon copier is now a certified scanner.

Canon ScanGear and your copier support several types of scans. Black-and-white, color, and double-sided scans are all possible. If you choose to scan a document within Microsoft Office 2003 through 2010, it will be a wise choice to use the Microsoft Office Document Scanning Tool. You may choose between these presets when the "Scan New Document" window from the Microsoft Office Document Scanning Tool pops up. You can also select whether you want to view the file after scanning or if you want the computer to prompt you before you scan additional pages. It is imperative that you have selected the right settings before beginning the scanning process.

For more help installing Canon ScanGear, take a look at the installation instructions and the manual in the link on the Canon website above.

How to change the bulbs in the Canon Pixma MX700

19. December 2011 11:04 by Calvin Yu in Troubleshooting and Printer Tips  //  Tags:   //   Comments (1)

Canon PIXMA MX700 printerThe Canon Pixma MX700 is a handy all in one printer, copier, scanner, and fax. However, there are a few features on this product that set it apart from other all in one printers. Most notably its use of a bulb enabling the device to scan, copy, and print. This bulb faces the same issue faced by all bulbs; it needs replacement when it burns out. Without it, the Canon Pixma MX700 won't work. To ensure the continued trouble free use of their Pixma MX700, a person needs to know how to change this bulb. Luckily, changing the Pixma MX700 bulb isn't difficult and is almost as easy as changing the Canon ink cartridge. All that is needed to replace it is a pair of latex or rubber gloves and a new bulb. Bulbs are easily found online and are also available at many office supply stores.

To get started, make sure the printer is turned off, unplugged, and disconnected from the computer. The printer needs to cool down, so don't attempt to change the bulb while it is still hot. This can result in a burn. After the printer cools off, ensure that it is on a steady surface to make changing the bulb easier and to avoid dropping or breaking anything.

Now, it is time to start the actual work. There is a panel on top of the scanner. Open it. This allows access to the scanner glass surface. From this point on make sure to wear the latex or rubber gloves to protect the surfaces inside the machine and the surface of the bulb. On the left side of the scanner is an unlock button. Press it and lift the glass flatbed exposing the inside of the printer. The old bulb will be visible on the left side. Grasp it and remove it from the machine. Removing the bulb is similar to removing a regular light bulb. Insert the new bulb into the socket making sure it snaps in. Reassemble the machine, and now it should work.

After reassembly, if the printer isn't working, make sure all of the power and USB cables are properly connected. If this isn't the cause of the problem, double check to ensure the bulb snapped into the socket properly. If the printer still doesn't work after this, then there is a more serious problem with the machine. Contact the manufacturer or an authorized service center to figure out what to do next.

Canon BJC-85 and BJC-55 ink cartridge configurations

30. November 2011 08:28 by Calvin Yu in Troubleshooting and Printer Tips  //  Tags:   //   Comments (0)

Canon BJC-85 ink printerThe Cannon BJC-85 and BJC-55 printers are lightweight, portable printers that offer convenient printing options for the traveling business person. They are capable of printing in both monochrome and color. Both printers do well when printing color documents, charts, graphics, and photographs. The Cannon BJC-85 and BJC-55 use the same Canon ink cartridge, and there are three different ink cartridge configurations for the printers. The type of print project is the determining factor in which configuration a person uses. While having to change ink cartridges depending upon the task may seem bothersome at first, it is actually quite easy and is the tradeoff for such small printers.

The three ink cartridge configurations available for the Cannon BJC-85 and BJC-55 printers are the BCI-10 cartridge for printing black and white, the BCI-11 cartridges for color printing, and the BCI-12 cartridges for printing photos. The BCI-10 configuration requires only one ink cartridge and prints only in black and white. It is possible to use the other configurations for printing black and white, but is recommended against. The BCI-11 configuration for printing color requires two separate ink cartridges; the BCI-11 black and the BCI-11 color ink cartridges. This configuration is ideal for printing all color documents including charts, graphs, etc., but is not intended for printing photographs. The BCI-12 cartridges are for this purpose. Again, this configuration uses two separate ink cartridges; the BCI-12 black and the BCI-12 color cartridges.

Canon BJC-55 ink printerChanging the ink cartridges is easy and only takes a second. First, the user should remove the new cartridge from its packaging, including any protective packaging on the cartridge itself. Next, open the top cover and turn the printer on. Press the "cartridge" button and position the cartridge holder in the middle of the printer. Align the ink cartridge with the holder, there are guide marks, and then press down at a slight angle until the cartridge locks into place. After this, close the cover and press the "cartridge" button again. The printer is now ready to go.

To accommodate every printing need with BJC-85 and BJC-55 printers, a person needs all three ink cartridge configurations. This means having 5 ink cartridges on hand that need changing depending on the project. This may seem inconvenient at first, but is the tradeoff for the lightweight and compact size of both printers. Swapping out cartridges only takes a second and is a small price to pay for a quality portable printing option.

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