Big business printers have invaluable features

28. May 2012 08:00 by Calvin Yu in Troubleshooting and Printer Tips  //  Tags:   //   Comments

Big business printers take up a lot of space, are heavy, and are impossible to tug around without someone else to help you. But they are invaluable tools for any office atmosphere and have features that greatly outstrip those of the small printers you find at the office supply store intended for home use.

Found in offices everywhere, large business printers possess many functions and features that are crucial to the day-to-day operations of a small to mid-size company. Let's take a look at what these bulky beasts do better than their undersized counterparts:

Stapling

Should you try and staple several sheets of paper together hundreds of times in a row, you're likely to end up with aches and pains throughout your hand and wrist. Let the printer do all the work stapling together multiples copies of your reports. All you need to do is grab the staples from the office supply cabinet, load it into the printer and you'll have a professional stapling job done in no time.

Collating

Here's another task that would take forever if it were done by hand. Collate documents seamlessly so that you can easily separate them after they have been run through the rollers. The collating functionality on corporate printers indents each group of pages by a large enough margin that telling documents apart will take but a few moments.

Folding

Can you imagine folding hundreds of standard-sized sheets of paper into thirds for brochures manually? Do yourself a favor by letting a big business printer do the tireless folding for you. Not only is folding by hand tedious and time-consuming, it will most likely generate subpar results compared to letting a machine do the work. Spare you and you employees the possibility of paper cuts and entrust your folding to an automated printer.

Speed

If you're counting on a low-end printer that you can buy at Staples or Office Depot to crank out pages ahead of a tight deadline, you're probably shooting yourself in the foot. The only way to meet high page-per-minute demands is by using a corporate printer. These high-speed printers can reach 20 pages per minute and beyond and are significantly faster than printers meant for personal use.

Versatility

Corporate printers support a wider variety of printing options. You can print large batches of jobs that require all different sorts of paper sizes, paper types, and colors. These printers will have a few different paper trays in which you may insert your stack of paper of desired size and length.

Multifunction Capabilities

Of course, you can fax, copy, and scan using your multipurpose low-end printer. But if you have a whole ream of paper or quite a few documents to process on short notice, good luck finding the time to complete your job. With a larger business printer, simply place your stack of documents in the input tray, press a button, and walk away. You'll come back within minutes to a scan, copy, or fax job done flawlessly.

Network and Wireless Connections

Companies are increasingly spurning costlier wired networks for cheaper wireless networks. Your colleagues and employees will be able to take advantage of all your printer's features from afar if the printer supports wireless network connections. If your printer is network-ready, then a network can immediately recognize the printer as soon as it's connected. Subsequently, printing from a computer on the network will be easy as pie. Smaller printers are unlikely to have this type of functionality. They may be able to connect well to home networks, but they will not be able to handle the dozens or hundreds of users in a larger office network.

How to install the Canon ScanGear toolbox

23. May 2012 03:00 by Calvin Yu in Troubleshooting and Printer Tips  //  Tags:   //   Comments

Canon digital copiers are not made as standalone copiers, but with a piece of software that you can download from the Internet, your Canon copier can be turned into a scanner without the need to install any hardware.

Canon's Network ScanGear enables scanning directly from Canon copiers. This software makes scanning from your copier a cinch, and installation takes a matter of just minutes.

To start with the ScanGear installation process, visit the Canon website at http://software.canon-europe.com/software/0028065.asp and click the link to download Network ScanGear v2.21. This is a 32-bit installer for Windows PCs. Windows operating systems 98, 2000, 2003, Me, Vista, and XP are all supported. Also, keep in mind that ScanGear will only work for Canon iR series copiers that are connected to your office or home network on the same subnet.

After you have downloaded the .EXE file from the Canon website, run the installer. The .EXE program will unpack setup files into your TEMP folder. Find your TEMP folder and double-click the setup file to begin the installation program. You can usually find your TEMP folder in C:\Documents and Settings\Name of User\Local Settings\Temp or C:\Users\Name of User\App Data\Local\Temp.

Follow the prompts, make your selections, and fill out all necessary fields to complete the installation. If you are using Windows 2000, XP, or Server 2003, you will need to log in as the Administrator before your system will allow you to install ScanGear. If you are installing a new version of ScanGear, there is no need to uninstall or delete previous versions on your computer.

The software you download has two tools. The ScanGear tool allows the PC user to pinpoint and select the exact network copier to be used for scanning. The Network ScanGear driver allows various applications on your computer to use the copier's scanning functionality.

Launch the Canon ScanGear tool. You will be prompted to enter the IP address of the copier you are trying to convert into a scanner. Click "Test Connection" to see if your computer can communicate with the Canon copier properly.

If the connection is successful, congratulations! You have successfully installed ScanGear. Try out your copier's new scanning capabilities. Change your copier to SCAN mode. Press the SCAN button and then select "Online" so that the copier can start searching for your computer on the network. After the copier/scanner has detected ScanGear on your computer, you may place the document into the copier and select Scan on your computer. Voila! Your Canon copier is now a certified scanner.

Canon ScanGear and your copier support several types of scans. Black-and-white, color, and double-sided scans are all possible. If you choose to scan a document within Microsoft Office 2003 through 2010, it will be a wise choice to use the Microsoft Office Document Scanning Tool. You may choose between these presets when the "Scan New Document" window from the Microsoft Office Document Scanning Tool pops up. You can also select whether you want to view the file after scanning or if you want the computer to prompt you before you scan additional pages. It is imperative that you have selected the right settings before beginning the scanning process.

For more help installing Canon ScanGear, take a look at the installation instructions and the manual in the link on the Canon website above.

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